Meeting Pods can be described as a room within a room with meetings be the main reason for use. They come in different sizes so can accommodate meetings with different numbers of people. The pods can be fully enclosed, usually with a glass door and back-panel, or completely open.
Closed pods benefit more than any other type of pods from improved acoustics as there is less places for sound to escape and enter. Open pods are often partially enclosed which means that they still have some acoustic benefits and can provide a place to speak more privately with others.
Adding to this, whether open or closed, meeting pods sometimes have their own floor, or base, which means that sound can’t escape through the bottom of the booth.
Being so effective with acoustics make meeting pods the ideal place to hold private meetings or somewhere to go if you need a quiet place to concentrate and focus on other types of work. Users are less likely to be distracted by others if they’re sitting in a pod or behind a door, as well as hearing less outside noise, other people will need to knock or open the door to talk to them making them question the importance or urgency of interaction. Meeting pods come in a variety of shapes, colours and finishes. They also have different features, including castors for mobility, desks/tables, power and lighting. Some of the pods shown are available in many sizes and some wont be pictured so if you can’t find what you’re looking for, please ask us
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Frequently Asked Questions (FAQs)
What is a meeting pod?
A meeting pod is a freestanding, acoustically treated space designed for team meetings, collaboration, and private conversations. It creates a quiet, focused environment within busy office settings without the need for permanent construction.
What are the benefits of a meeting pod?
Acoustic Insulation – Most meeting pods have soundproofing to reduce external noise and maintain confidentiality.
Modular Design – They come in various sizes and styles, ranging from one-person phone booths to larger pods for team meetings.
Ventilation & Lighting – Equipped with built-in airflow systems and LED lighting for a comfortable experience.
Integrated Technology – Many feature power outlets, USB ports, screens, and video conferencing setups.
Sustainability – Some are made with eco-friendly materials and energy-efficient designs.
How long will it take to receive my order?
Lead-times vary from product to product but generally you can expect to receive your pod around 5-7 weeks after ordering, however some products are in stock and available on faster lead times. We will let you know.
Do you have any pods available for immediate delivery?
Some products might be in stock, or on a shorter than usual lead-time. If you have a particular deadline in mind let us know and we’ll do our best to find the best product available.
Is delivery and installation of my pod included?
We make the process easy and straightforward by including both delivery and installation with every purchase. From the initial order to the final setup, our experienced team takes care of everything to ensure a smooth and stress-free experience.
Your products are transported with care, professionally installed on-site, and fully checked to ensure everything is functioning correctly before we leave. There’s no need to worry about logistics, lifting heavy parts, or dealing with complex instructions—we handle all the details for you.
Simply relax and enjoy your new purchase—we’ll take care of the rest.
How many people can fit in a meeting pod?
Meeting pods are available in a range of sizes‚from 2-person huddle pods to 6-8 person collaborative rooms. Larger models can even accommodate AV equipment or whiteboard walls for more interactive sessions.
Do meeting pods offer acoustic privacy and soundproofing?
Yes. Quality meeting pods are designed with high-level acoustic insulation and highly soundproofed, typically reducing noise by 30-35 dB. This ensures confidential conversations stay private and external distractions are minimized.
What are the benefits of a meeting pod vs. a traditional meeting room?
Meeting pods are modular, mobile, and cost-effective. They require no planning permission, install quickly, and can be moved or reconfigured as office needs evolve‚ offering unmatched flexibility over fixed meeting rooms.
Are meeting pods suitable for video conferencing?
Absolutely. Most meeting pods include power outlets, ventilation, lighting, and sound-absorbing interiors‚ making them perfect for video calls. Many models support screen mounts, HDMI connections, and high-quality acoustics for conferencing.
How is air circulation managed inside a meeting pod?
All quality meeting pods include integrated mechanical ventilation systems that activate automatically. This ensures continuous fresh air supply during use, even in fully enclosed models.
Do I need planning permission for a meeting pod?
No permits are typically required. Our office pods are modular furniture, so they can be installed without construction or municipal approval‚ ideal for flexible work environments.
Can meeting pods be moved or relocated?
Yes. Meeting pods are built with modular panels and can be disassembled and reassembled easily. This makes them ideal for companies anticipating layout changes or office relocation, My Office Pod also offer Office Relocation Services
What features come as standard?
Standard features typically include LED lighting, sound insulation, ventilation, power outlets, USB charging, and a table. Additional options can include integrated screens, whiteboards, privacy glass, and built-in seating. These options vary from manufacturer to manufacturer and sometimes model to model.
Can meeting pods be customised?
Yes. A wide range of finishes, fabrics, and configurations are available. You can customise pod colour, interior layout, branding subject to manufacturer and model.
How long does installation take?
Installation usually takes a few hours, depending on the size of the pod. Most 2-4 person pods can be installed in half a day by our trained team. No disruptive building work is required.
Are meeting pods eco-friendly?
Many meeting pods are built with sustainable materials, use energy-efficient lighting and ventilation, and are designed for long-term reusability. Look for certifications like FSC or ISO standards.
Why choose My Office Pod over other providers?
My Office Pod stands out for its independent expertise, curated selection of high-quality acoustic pods, and commitment to customer-first service. Unlike single-brand retailers, My Office Pod offers impartial guidance across a wide range of trusted manufacturers‚ ensuring the right solution is matched to your specific space, budget, and goals. With a focus on design, performance, sustainability, and aftercare, you benefit from tailored advice, honest product comparisons, and full support from specification through to installation and beyond.
