Meeting pods

Create Flexible Collaboration Zones with Meeting Pods

• Modular, enclosed rooms designed for collaborative use
• Soundproofed for privacy during presentations and hybrid meetings
• Freestanding, avoiding permanent construction
• Ideal for flexible, agile European workspaces

Our meeting pods are soundproof, enclosed meeting rooms designed for collaborative team use. They offer a quiet, focused space for presentations, workshops, and hybrid meetings—without requiring fixed construction.

Adaptable Solutions for Agile Offices

Their freestanding nature makes them ideal for agile European workspaces where flexibility, performance, and acoustic control are key priorities.

What Is a Meeting Pod?

• Semi- or fully enclosed structures
• Designed for 2–6 people
• Includes lighting, power, and ventilation
• Optional AV and hybrid meeting tools

A meeting pod is a fully or semi-enclosed acoustic space built to accommodate small teams—typically 2 to 6 people. These pods include integrated lighting, mechanical ventilation, and plug-and-play power.

Built for Modern Collaboration

They can be equipped with AV screens, whiteboards, and hybrid meeting tech. They allow for noise-controlled, private collaboration in busy open-plan environments.

Why European Offices Are Turning to Modular Meeting Pods

• Reduces reliance on boardrooms
• Supports impromptu collaboration
• Limits noise and visual disruption
• Avoids permanent building costs

Meeting pods help companies reduce dependence on formal boardrooms while offering spontaneous space for brainstorming or virtual calls. By containing sound, they limit distraction.

Preserving Open Office Flow

They support hybrid interactions and maintain the visual and functional flow of open-plan layouts—without the cost or disruption of permanent building alterations.

Explore Our Range of Meeting Pod Sizes and Configurations

• Compact 2-person collaboration pods
• 4–8 person enclosed meeting rooms
• Media-ready setups with integrated tech
• Custom finishes in timber, felt, glass, or fabric

Our selection includes: Compact 2-person collaboration pods 4–8 person enclosed meeting rooms with acoustic doors Media-ready layouts with built-in displays, conference tables, and connectivity panels

Tailored to Your Aesthetic

Choose from timber, acoustic felt, glass, and soft upholstery finishes to complement your office aesthetic.

What to Expect Inside a Soundproof Meeting Pod

• Acoustic panels and ergonomic seating
• Ventilation and dimmable lighting
• USB/power outlets, HDMI options
• Booking and scheduling tech (optional)

Each pod typically includes acoustic wall panels, dimmable LED lighting, ventilation fans or HVAC connections, integrated power and USB sockets.

Ready for Digital Workflows

Optional extras include screens for video conferencing, HDMI/USB pass-throughs, and booking integration for workspace scheduling platforms.

Free-Standing Meeting Pods That Don’t Require Planning Permission

• Delivered prefabricated for fast installation
• No structural modifications needed
• Relocatable and expandable
• Ideal for evolving business needs

Our meeting pods are delivered in prefabricated modules, assembled on-site in just a few hours—without planning approvals or permanent structural work.

Installation Without Disruption

They can be relocated, expanded, or reconfigured over time, supporting dynamic business growth and office redesigns.

Pods That Improve Team Focus, Privacy, and Productivity

• Reduces background noise
• Maintains confidentiality
• Enhances focus and efficiency
• Boosts collaboration in hybrid settings

By creating acoustically controlled collaboration zones, meeting pods reduce background noise, contain conversation volume, and protect sensitive discussions.

Better Communication Outcomes

Teams work more efficiently, with better communication and fewer distractions—especially in hybrid or open-plan setups.

Designed to Fit Seamlessly in Contemporary EU Workspaces

• Clean lines and modern style
• Sustainable and soft materials
• Customisable design themes
• Harmonises with office interiors

Meeting pods are designed with minimalist lines, soft tones, and modular materials that align with European design preferences.

European-Style Integration

Options include sustainable wood, light or dark fabrics, and custom upholstery that harmonises with corporate and creative office interiors alike.

Sustainability and ESG Alignment

• FSC-certified and recyclable materials
• Low-VOC emissions
• Long-lasting, energy-efficient
• Supports ESG policies and workplace wellness

We manufacture with FSC-certified wood, low-VOC materials, and recyclable frame components.

Sustainable Design Values

Meeting pods are energy-efficient, durable, and easily redeployed—supporting ESG goals related to lifecycle sustainability, energy consumption, and workplace wellbeing.

Supporting CSR and Employee Wellbeing Goals

• Quiet zones for better focus
• Encourages inclusive teamwork
• Ergonomic comfort
• Optimised space usage

Pods offer refuge from noise, a space for meaningful dialogue, and improved team comfort.

Enhancing Workplace Wellness

This supports mental wellness, inclusive working environments, and better utilisation of office square footage—all valuable contributions to a company’s CSR and HR strategy.

Tested to Meet EU Fire and Safety Requirements

• Certified to EN 13501-1 standards
• CE-compliant electrics
• Designed for airflow and hygiene
• Optimised for compact spaces

All pods meet EN 13501-1 fire safety standards, use CE-certified electrics, and support workplace safety guidelines with safe airflow, visibility, and surface hygiene.

Designed for Safety Compliance

Our ventilation systems are designed for compact spaces and ensure consistent air circulation.

Inclusive Meeting Pod Options

• Wheelchair-friendly access
• No-threshold entry
• Flexible furniture arrangements
• Aligned with EU accessibility laws

Accessibility-focused pod models include wider doorways, ramp-free entries, turning space for wheelchairs, and adjustable furniture layouts.

Supporting DEI Initiatives

These ensure compatibility with EU accessibility directives and support DEI policies in modern workplaces.

Maintaining a Meeting Pod

• Commercial-grade durability
• Wipe-clean finishes
• Sealed acoustic walls
• Minimal ongoing maintenance

Pods are designed for daily commercial use with durable fabrics, sealed acoustic panels, and smooth finishes.

Designed for Easy Care

Surfaces are wipe-clean, and no specialist maintenance is needed—only basic care and upkeep as guided during installation.

Lead Times and Delivery in Europe

• 6–8 week average delivery
• On-site logistics and support
• Ideal for multi-site rollouts
• Minimal disruption to operations

Delivery and installation typically take 6–8 weeks depending on model and finish.

Smooth and Fast Installation

Our teams handle logistics, on-site coordination, and quick assembly with minimal disruption—ideal for phased installations or multi-location deployment.

Who’s Using Our Meeting Pods Across the EU

• Coworking spaces and studios
• Educational institutions
• Financial firms and agencies
• Creative and tech sectors

Our pods are used by coworking providers, creative studios, educational institutions, financial firms, public agencies, and tech companies.

Trusted Across Industries

They’re a popular solution where focused meetings, hybrid teamwork, or space-efficient collaboration is essential.

Let’s Help You Choose the Right Meeting Pod

• Contact us for layout planning and product selection
• Request a quote based on your space and needs
• Book a demo or virtual tour
• Get tailored support for your workspace

We’ll help you find a meeting pod that integrates perfectly into your environment.

Start Planning Today

Get in touch and discover the perfect meeting pod for your business needs.